Santa Cruz County
Board Members, also known as Board Directors, are the bread and butter of SCCHA. They do much of the work around the club and for events, although it is important that they bring in club members to work closely on all activities. Because so much happens at and for the club, it can take a new member up to a year to get comfortable in fully participating. Key requirements include the ability to work well with others, to lead when necessary as well as follow, and to spend the time necessary to get the jobs done. This can be as little as 2-3 hours a month, and as much as 20 hours a week when organizing and leading an event. A successful board member has good people skills, an active interest in one or more areas of club activity, a willingness to learn, and a good sense of humor.
The President is the club glue. S/He has the 35,000 ft view of all the happenings, and makes sure that all work is coordinated. It is important that the President has great people skills, can act as a mediator, can crack the whip when necessary, and has time to do all the above. The President also serves, with help from the board, as the club conscience: someone who understands why things are done the way they are, what is changeable, and what must go through a process before being changed.
This job can take as little as a couple hours a week and as much as 8 hours a week or more. It’s success rests on good coordination and delegation, as well as attention to detail, calmness, and a sense of humor.
The Treasurer position requires about 2-4 hours a week to perform ongoing tasks + an additional 2 days of time at the beginning of the year to balance the books, compile the receipts and information needed to prepare the tax information for filing with the IRS, FTB and State Attorney General. There is also a monthly required meeting with the board.
The Treasurer must be proficient with Quickbooks, Microsoft office and similar software. The Treasurer is responsible to keep accurate books, balance the checkbook, and supply monthly P&L statements for the board. The position also requires good bookkeeping skills for auditing purposes, being able to provide documented proof as necessary for any audit concerns by the Attorney General, IRS or Franchise Tax Board.
A person can be Treasurer without any professional experience in the above areas, but such experience is preferred.
SCCHA Recording Secretary
The Recording Secretary is the keeper of club questions, discussions, decisions, events, as discussed in the board meetings. S/he must be able to keep accurate notes and present them back to the board for approval. Minimum time requirement is 2+ hours during board meetings and 1 -3 hours to present them and correct any errors.